Long-term business car rental lets your company use a car for months or even years in return for one fixed monthly fee that covers both the car and the key services. Many companies in Tallinn and across Estonia have realised that owning vehicles is not always the most sensible way to keep their business moving. When you rent, your capital stays in the business, the administrative workload shrinks and your costs are known in advance.
In this article, we explain how long-term business car rental works, what the monthly fee includes, which contract terms you can choose and which cars you will find in our fleet. At the end, we also answer the questions we are asked most often.
What is long-term business car rental?
Long-term business car rental means that a company rents a car, van or minibus for a longer period, usually from several months to a couple of years. Unlike short-term hire, it is designed for everyday work: for sales representatives, service technicians, managers or the whole team.
What we offer is full-service rental. You choose a suitable car on our website, send an enquiry and, once the contract has been signed, pay one amount each month. Maintenance, tyres, insurance and other core services are already included, so your team can focus on their work rather than on managing cars.
If you would like to read more about how full-service rental works, we recommend our article Full-service car rental: a worry-free way to drive.
Who is it suitable for?
Long-term business car rental suits a small company that needs one reliable work vehicle just as well as a larger organisation running an entire fleet. It is especially useful for businesses whose needs may change in the coming years, such as a growing start-up or a construction company working on a project-by-project basis.
Private individuals use the same service too. You can read more about who it suits in our article Who is long-term car rental suitable for?
Long-term business car rental: the main benefits
Why are more and more companies choosing to rent rather than own? Below are seven reasons why long-term business car rental often pays off.
1. Your capital stays in the business
Buying a car ties up a considerable sum of money that could otherwise go into product development, marketing or hiring staff. When you rent, you do not need to make a large up-front payment to acquire a car, and the money stays where it earns income for your company.
2. Predictable costs
One monthly fee makes budgeting simple. You do not have to allow for unexpected repair bills or the cost of seasonal tyre changes, because these are part of the service. The exact terms and the price are always agreed in the rental contract.
3. Less administration
Managing a fleet takes time: keeping track of service intervals, dealing with garages, storing tyres and remembering technical inspections. When you opt for long-term business car rental, much of this work is handled by the rental company.
4. Replacement car and roadside assistance
When a work vehicle is off the road, it can mean lost income. Full-service rental includes a replacement car and roadside assistance, which help keep your work going even if something goes wrong.
5. Flexibility
You can choose between a fixed 6-, 12- or 24-month contract and a flexible contract. This means long-term business car rental can adapt both to a stable business and to one that is changing.
6. Newer, more presentable cars
Our fleet includes many recent models, among them cars from 2024, 2025 and 2026. A well-kept car makes a trustworthy impression on clients and partners and is a pleasant tool for your employees to work with.
7. An easy comparison with ownership
When all the costs come in one amount, comparing ownership with renting becomes much easier. For a more detailed comparison, see our article Long-term car rental or buying a car: 10 key facts.
What does the monthly fee include?
The biggest advantage of full-service rental is that the monthly fee covers more than just the use of the car. Our service includes the following:
- Maintenance and repairs – scheduled servicing and any necessary repair work.
- Tyres, including seasonal tyre changes.
- Insurance – the car is insured, and you can choose the level of the deductible.
- Replacement car – so that your work does not have to stop.
- Roadside assistance – help on the road if the car will not move.
- Technical inspection – you do not have to keep track of the deadlines yourself.
The exact scope of the services and the terms are set out in the rental contract and in our general terms and conditions. If you have more specific questions about insurance, please get in touch with us so that we can explain how it applies to your situation.
Rental contract terms: period, mileage and deductible
Long-term business car rental should fit the way your company works. That is why, in all car classes (Budget, Mid-range and Luxury), you can choose between several options.
Contract period
- Fixed contract for 24 months
- Fixed contract for 12 months
- Fixed contract for 6 months
- Flexible contract
A fixed contract suits you if you know you will need the car for a set period. A flexible contract is a good choice if your company’s needs may change or if you are starting a new project whose duration is not yet clear.
Mileage
You can choose a monthly mileage limit of 1,000, 2,000, 3,000, 4,000 or 5,000 km. A sales representative working in the city may need only a smaller allowance, whereas a service team travelling all over Estonia will need a higher limit. It makes sense to estimate your actual mileage based on previous months.
Deductible
You can choose an insurance deductible of 600 €, 350 €, 190 € or 0 €. The right choice depends on how much risk your company is prepared to bear itself. We are happy to explain how your choice of deductible affects your contract when you send us an enquiry.
Area of use
The car can be driven in the Baltic states or in Europe, depending on the area of use agreed in the contract. If your employees often travel on business to neighbouring countries or further afield, please be sure to mention this in your enquiry.
Cars to suit your company’s needs
Good long-term business car rental starts with choosing the right car. Our fleet is divided into three classes, with separate options for carrying goods and transporting people. All prices below are starting prices, and the price includes VAT (24 %). The exact terms and the price are fixed in the rental contract.
Budget class: everyday work cars
Budget class cars are available from 372 €/month (price includes VAT), with 13 models to choose from. They are well suited to sales representatives, couriers and day-to-day tasks in the city.
- 2021 Toyota Corolla – from 372 €/month
- 2023 Toyota Yaris – from 380 €/month
- 2022 Volkswagen Golf – from 470 €/month
- 2023 Škoda Karoq – from 550 €/month
Mid-range class: for managers and as company cars
Mid-range cars are available from 610 €/month (price includes VAT), with 12 models to choose from. Here you will find comfortable, presentable cars that suit managers and longer business trips.
- 2025 Toyota RAV4 Luxury Plus – from 670 €/month
- 2023 Audi A6 Avant – from 790 €/month
- 2023 BMW 5-Series – from 820 €/month
- 2023 Tesla Model Y – from 920 €/month
Luxury class: top-tier executive cars
Luxury class cars are available from 840 €/month (price includes VAT). The range includes, for example, the 2022 Audi Q5 40 TDI from 840 €/month and the 2020 Porsche Taycan from 1,990 €/month. The exact price and terms are agreed in the rental contract.
Vans and minibuses
If your company transports goods or tools, take a look at our van rental page. For example, the 2020 Peugeot Partner is offered from 490 €/month (price includes VAT).
For transporting your team or guests, minibus rental is a good fit. The range includes, for example, the 2024 Toyota Proace City Verso from 610 €/month and the 2026 Opel Zafira from 1,090 €/month (prices include VAT). Here, too, the exact price and terms are fixed in the rental contract.
How does long-term business car rental work?
The process is simple and does not take much of your time. Long-term business car rental usually involves the following steps:
- Map out your needs. Think about who will use the car, how much it will be driven and whether you need a car, a van or a minibus.
- Choose a car. Browse the range on our website and pick a suitable model.
- Send an enquiry. State your preferred contract period, mileage, deductible and area of use.
- Offer and contract. Our team will contact you and clarify the terms. All the details, including the price, are fixed in the rental contract.
- Use the car. Once the contract has been signed, your company uses the car and we take care of the services agreed in the contract.
Our article How to choose the right long-term rental car can also help you decide. Please note that the availability of a specific car is confirmed during the enquiry process.
Tips for companies before sending an enquiry
- Be realistic about your monthly mileage – a limit that is too low can cause inconvenience.
- Consider how large a deductible your company can sensibly bear.
- If you plan business trips abroad, choose the right area of use.
- If your company is growing, consider a flexible contract.
Taking a few minutes to think these points through makes long-term business car rental work better for you from day one.
Taxes and accounting
How a company’s car costs are taxed and accounted for depends on several factors, for example whether the car is used only for work or for private journeys as well. These rules are specific and can change over time.
We do not give tax or legal advice, but we recommend reading the official information on the website of the Estonian Tax and Customs Board and consulting your accountant or tax adviser. That way, you can be confident that your long-term business car rental is recorded correctly and fits your company’s situation.
From us, you receive a clear monthly invoice for a single amount, which makes it easier to keep track of costs. All prices on our website include VAT (24 %).
Frequently asked questions
Is long-term business car rental suitable for a small company?
Yes. The service works for a single work vehicle as well as for a larger fleet. For a small company, it is especially important that capital is not tied up in buying a car and that costs are known in advance.
What is included in the monthly fee?
The monthly fee includes maintenance and repairs, tyres with seasonal changes, insurance, a replacement car, roadside assistance and technical inspection. The exact scope is set out in the rental contract.
How long can the rental contract be?
You can choose between a fixed 6-, 12- or 24-month contract and a flexible contract.
Do the prices include VAT?
Yes, all monthly prices shown on the website include 24 % VAT. The exact price and terms are fixed in the rental contract.
Can I drive the car abroad?
You can choose the Baltic states or Europe as the area of use. Please mention your preference in your enquiry so that we can take it into account in the contract.
How is a company rental car taxed?
Tax matters depend on your company’s situation and how the car is used. We recommend speaking to an accountant or tax adviser and reading the information provided by the Estonian Tax and Customs Board.
If you feel that long-term business car rental could be the right step for your company, choose a suitable car on our website and send us an enquiry. If you have any questions, call us on +372 5333 3000, write to us via our contact page or visit our office at Keevise 10, Tallinn. We will be glad to help you find the right solution for your company.
